Privacy Policy

Effective Date: January 2022
Website: gninc.org
Contact: info@gninc.org
Organization: Global Neuropsychology, Incorporated (“GNI,” “we,” “our,” or “us”)

This Privacy Policy explains how GNI collects, uses, stores, and protects information submitted through gninc.org and related forms, communications, payment pages, collaboration activities, and professional access requests.

1. Scope of This Policy

This Privacy Policy applies to the public website gninc.org and related contact, collaboration, inquiry, payment, and verification forms.

The GNI testing site is kept separate from the public landing website. The testing site is designed so that it does not collect identifying information of patients, examinees, or test participants.

2. Information We May Collect

Through gninc.org, GNI may collect information voluntarily submitted by professional users, applicants, collaborators, translators, examiners, researchers, coordinators, or other users requesting access or participation.

This information may include:

• Name
• Email address
• City, town, village, state, region, or country
• Professional title or role
• Institution or organization
• Professional affiliation
• LinkedIn profile
• Research or publications profile, such as Google Scholar, ORCID, ResearchGate, PubMed, Scopus, or institutional profile
• Preferred language for testing
• Secondary language for testing
• Collaboration interests
• Inquiry details
• Payment or billing-related information
• Any other information voluntarily submitted by the user

This information is collected for identity verification, affiliation review, communication, access review, collaboration management, and related professional or administrative purposes.

3. Patient and Examinee Identifiers

GNI does not request, require, or permit users to submit identifying information of patients, examinees, or test participants through gninc.org or the GNI testing site.

Users are strictly prohibited from submitting patient, examinee, or participant identifiers to GNI, including but not limited to:

• Full names
• Personal addresses
• Email addresses
• Phone numbers
• Government identification numbers
• Medical record numbers
• Insurance numbers
• Photographs
• Exact personal identifiers
• Any other information that could directly identify a patient, examinee, or test participant

Any data entered, uploaded, transmitted, or shared must be non-identifying and must not include patient or examinee identifiers.

Users are responsible for ensuring that any data they collect, enter, transmit, or share complies with applicable privacy, research, ethics, institutional, United States, European, and local legal requirements.

4. Testing Site Separation

The public website gninc.org and the GNI testing site are maintained separately.

The public website may collect professional identity and affiliation information from collaborators, translators, examiners, researchers, coordinators, and other professional users for verification and communication.

The testing site is not intended to collect patient or examinee identifying information. Users must not enter or transmit identifying information of patients, examinees, or participants through the testing site.

5. How We Use Information

GNI may use collected information to:

• Respond to inquiries
• Verify identity, role, professional background, or institutional affiliation
• Review eligibility for collaboration, translation, research, coordination, testing access, or related activities
• Communicate about GNA materials, services, research, translation, training, consultation, or collaboration
• Provide approved access to materials or resources
• Process payments and maintain transaction records
• Support website security and prevent misuse
• Improve website functionality and user experience
• Maintain administrative, legal, accounting, and operational records
• Support research, normative data collection, publications, validation, or test development using non-identifying data

6. Research, Data Use, and Publications

GNI may use non-identifying, de-identified, coded, aggregated, or statistical data for research, validation, normative studies, quality improvement, academic publications, presentations, reports, collaboration, and test development.

GNI may publish findings, studies, summaries, or analyses based on collected or contributed data, provided such publication does not include patient or examinee identifiers.

GNI may share non-identifying, de-identified, coded, aggregated, or statistical portions of data, results, or findings with authorized researchers, collaborators, service providers, academic partners, or professional partners for legitimate research, operational, publication, or collaboration purposes.

GNI does not sell personal information.

7. Payment Information

If you make a payment, payment processing may be handled by a third-party payment processor.

GNI does not intentionally store full credit card numbers on gninc.org. Payment processors may collect and process payment details according to their own privacy and security practices.

Payment-related records may be retained for accounting, tax, administrative, fraud-prevention, legal, or customer-support purposes.

8. Cookies, Analytics, and Technical Data

The website may collect basic technical information, such as browser type, device type, IP address, pages visited, referring website, and general usage data.

Cookies or similar technologies may be used to support website functionality, security, analytics, preferences, and performance. Users may manage cookies through browser settings, but some website features may not function properly if cookies are disabled.

9. Sharing of Information

GNI may share information only when reasonably necessary for legitimate purposes, including with:

• Payment processors
• Website hosting providers
• Email or communication service providers
• Security, analytics, or technical support providers
• Authorized GNI personnel, reviewers, administrators, collaborators, or contractors
• Legal, regulatory, institutional, or ethical authorities when required
• Other parties with user permission or as necessary to provide requested services

Where appropriate, service providers are expected to use information only for the services they provide to GNI.

GNI does not knowingly share patient or examinee identifiers because users are not permitted to submit such identifiers to GNI.

10. Data Security

GNI uses reasonable administrative, technical, and organizational safeguards to protect information.

However, no website, database, email system, online platform, or electronic transmission can be guaranteed to be completely secure. Users should not submit unnecessary sensitive information through general inquiry forms.

11. Data Retention

GNI retains information for as long as reasonably necessary for the purposes described in this Privacy Policy, including communication, verification, access management, payment records, collaboration management, research administration, legal compliance, accounting, security, and legitimate organizational purposes.

Retention periods may vary depending on the type of information, purpose of collection, legal requirements, and operational needs.

12. International Users

GNI may receive inquiries, collaboration requests, research information, or payment information from users in different countries.

By submitting information, users understand that information may be processed in the United States or other locations where GNI or its service providers operate.

Users are responsible for complying with local laws, institutional rules, professional standards, research ethics requirements, and privacy obligations before collecting, entering, transmitting, or sharing any data.

13. Children and Minors

Some GNA-related activities may involve testing or research involving children or minors. Any such activity must be conducted only by authorized persons and must comply with all applicable consent, parental or guardian permission, ethics review, institutional review, privacy, and child-protection requirements.

GNI does not knowingly invite children to directly submit personal information through gninc.org.

14. User Rights and Requests

Depending on location and applicable law, users may have rights to request access, correction, deletion, restriction, or a copy of certain personal information.

To make a privacy-related request, contact GNI at info@gninc.org. GNI may need to verify identity before responding.

15. Third-Party Websites

gninc.org may contain links to third-party websites, including payment processors, LinkedIn, Google Scholar, ORCID, ResearchGate, PubMed, Scopus, institutional websites, or other external resources.

GNI is not responsible for the privacy practices, security, policies, or content of third-party websites.

16. No Guarantee and Limitation of Liability

GNI takes reasonable steps to protect information, but does not guarantee that unauthorized access, disclosure, loss, misuse, or technical failure will never occur.

To the fullest extent permitted by law, GNI shall not be liable for indirect, incidental, consequential, special, punitive, or other damages arising from website use, data submission, third-party services, payment processing, research activities, testing activities, publications, or user failure to remove identifiers before submission.

Nothing in this Privacy Policy limits liability where such limitation is not permitted by applicable law.

17. Updates to This Privacy Policy

GNI may update this Privacy Policy from time to time. The updated version will be posted on this page. Continued use of the website after updates means you accept the revised Privacy Policy.

18. Contact

For questions about this Privacy Policy, privacy requests, data handling, payments, or website use, contact:

Global Neuropsychology, Incorporated
Email: info@gninc.org
Website: gninc.org